What does a vCIO do? Project Team Weekly Huddle

We are continuing our series that gives back to the industry answering the question, “What does a vCIO do?” and each article will outline a specific service offering of Outsourced CIO LLC in the day and the life of a vCIO.  Some call this “virtual” Chief Information Officer or “fractional” CIO and for the sake of this series, we will be changing the “v” to mean “VALUED” CIO.  Because the vCIO creates value for growing businesses who might not otherwise be able to afford a Chief Information Officer.  Our topic for today is “Project Team Weekly Huddle.”

This is a weekly service, estimated time for execution 2-4 hours.

Deliverable: Organization and facilitation of regular collaboration/mentoring on projects, resulting in a weekly meeting memo and corrective action plan.

Description:  Weekly Project Huddle is a placeholder meeting we can use to energize project teams lacking focus or cadence or to assist in critical stages like starting off milestones, or closing of projects.  The quick online sessions help quarterback the project leaders and generate momentum where needed.

As of this year, all our “weekly huddles” now follow the “L10 Meeting Pulse” format.  By implementing this meeting pulse, the meetings are more productive and focused.  A vCIO is an external authority with an ability to intervene in the cause of the project completion by giving the teams more structure, guidance, expertise or outside leadership.  For larger organizations with many projects going on, there are usually a few in need of more attention at any point than others.  Have a 2-4 week push is always helpful to push things forward. 


  • Project Team Weekly Huddle Sequence Memo
  • *Email us if you would like a copy of these template (s). 

That’s is it!  That is what a vCIO does.  Have a tech-stress free day from Outsourced CIO LLC, where we demystify technology for growing businesses.

*Extra resources reinforcing the topic area below.  Disclaimer, resources/links are not necessarily endorsing the products, goods, and services of the author and should not be construed as an Official OCIO endorsement of said resource/vendor.